Accounts Payable Clerk Jobs at Wolf Run - Sentinel
Sample Accounts Payable Clerk Job Description
Accounts Payable Clerk
Job Purpose: (Briefly describe what the position was created to accomplish)
Compiles and maintains accounts payable records to ensure payments for employee expenses and vendor invoices are made in an accurate and timely manner.
Primary Working Relationships: (People with whom incumbent regularly interacts and reason for interaction)
- Treasury position coordinates timely vendor payments.
- Field Accounts Payable personnel position coordinates with the field on vendor payments.
- IT Department position works with IT on Ellipse system issues. Also works with the IT administrative assistant concerning the use of PO's and Receipts resulting in mismatches when the invoices are entered.
- Accounting Department - position works with Accounting on payment scheduling, account coding, and various analysis.
- Vendors responding to questions related to invoices and status of payments.
- Employees responding to questions related to Concur automated travel booking and expense reporting and status of vendor payments.
- Train Employees on the use of the Concur system.
Major Responsibilities/Activities: (List in order of importance the essential functions of the job and the approximate percentage of time spent on each of the activities; describe what must be accomplished, not how it must be done; include supervision or management responsibilities, quality and quantity standards, physical, mental and perceptual functions of the job.)
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Major Responsibility/Activity |
% of Time |
|
Process payments for vendor invoices and employee expenses in an accurate and timely manner. Includes: o Keying invoices according to payment terms and ensuring vendor information is entered correctly. o Reviewing invoices for appropriate approvals. o Setting up new vendors with EIN and obtaining approvals. o Ensuring payments are authorized and coding is present. o Process expense reports within Concur and review for compliance with T & E policies. Train employees on the use of Concur o Monitoring and accumulating executive benefits on expense reports for payroll processing. o Entering appropriate information for ACH payments. o Reviewing credit memos issued from vendors. o Work with the IT department concerning PO's, receipts, and invoice mismatching. |
45% |
|
Process check and ACH runs according to schedule. Includes: o Reviewing report of scheduled payments for accuracy and completeness. o Making corrections as needed. o Sending check files and ACH files to bank for processing. o Sending positive pay file to bank. |
25% |
|
Manage Concur travel and entertainment (T&E) expense reporting system, including: reviewing submitted T&E's for compliance; working with Concur on reporting needs, system updates, access changes, etc... |
5% |
|
Print 1099 reports, send to field for review and approval, make corrections as needed and issue applicable 1099s. |
5% |
|
Investigate positive pay exceptions from bank and resolve in a timely fashion. |
5% |
|
Assist suppliers and field A/P personnel; research questions/issues as necessary. |
5% |
|
Perform administrative tasks for Vehicle Allowance Program |
2% |
|
Maintain detail schedules of all Charter Aircraft payments for insurance compliance. |
3% |
|
File/scan AP documents regularly and perform special projects as assigned. |
5% |
Required Qualifications: (Include education, experience, physical requirements, special skills and licenses or certifications required.)
- 3 years experience in computerized Accounts Payable processing.
- Experience in an ERP environment.
- Working knowledge of IRS 1099 requirements and documentation.
- Proficient in Microsoft Office applications.
- Working knowledge of Concur Travel and Entertainment expense reporting system.
- Experience with 1099Pro software.
- Excellent communication and interpersonal skills.
- Ability to maintain good customer relationships.
- Good organizational and analytical skills.
- Detail-oriented with emphasis on accuracy.
- Self-motivated and able to work independently.
- Ability to multi-task and adapt to a fast paced environment.
Preferred Qualifications: (Preferred, but not required, to successfully perform the requirements of the job)
- Associates Degree in Accounting or Business Administration.
- Working knowledge of Ellipse payable system.
- Exposure to on-line/electronic data management or paperless environment.
Equipment Used: (Beyond general business equipment such as PC, fax, copier, printer, etc.)
Additional Comments:
Position requires someone who is resourceful and proactive and willing to accept any additional projects.
Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Current Openings for Accounts Payable Clerk Jobs at Wolf Run - Sentinel
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